Forms and Links

This page is for use by clubs’ youth exchange administrators and is provided to assist clubs in administration of the youth exchange program.  

The District Committee’s goal is to improve documentation of the program and the administration process. The forms and policy documents are in the process of being streamlined and updated to meet this objective.

The Committee appreciates your partnership in this improvement effort by notifying the appropriate District Committee member of any suggested improvements to forms and policies that would improve the program and streamline the process. See our Contact Us page.


Required for participation in D5080 Youth Exchange

Annual Club Compliance Certification* – for the US and Canada due October 15: 

1.03 Club Compliance Certification Requirements

*SCRYE Club Compliance Form for US and Canadian Clubs. 

 SCRYE forms and downloads page

NAYEN Long Term Application Form – 2021 For Reference only

NAYEN Student Tips for Long Term Application 2021

1.52 Club Suggested Youth Exchange Budget

YEAH Volunteer Application-YEAH Volunteer Form. For all Club members with significant and/or one on one contact with youth exchange students) 

Student Application Flowchart

D5080 YEO YEAH Training

1.53 Club Youth Exchange YEO Monthly Checklist

1.56 Forms and Documents Expiry

1.57 Annual Club Youth Exchange Agreement Form – Aug-2021

2.52 Outbound Student Financial Agreement

3.08 Student Travel Authorization From 9-22-22

5.54 District 5080 Short-Term Brouchue

Student Data for Business Cards

Due March 15th

Please verify you are using the most recent form prior to submission.  The date of the most recent revision is either on the bottom, left or top.  Forms received on an old version will be returned.

* By submitting this form, your club is agreeing to comply with the policies and procedures of the District 5080 Youth Exchange Committee as specified in the Club Manual below.

Outbound Student Responsibilities

Being chosen as a Rotary Youth Exchange Student is an honor and a privilege. Along with this honor and privilege come responsibilities.

Outbound Student Commitment Form



Guide for Exchange Students (RI)

Youth Exchange Handbook (RI)

Long Term Exchange Brochure (RI)

Guide for Host Families (RI) Download Document

District Host Famiily Handbook 2022


About Our Low-Cost Scholarship Programs Tailor-Made For You NAYEN SITE

After acceptance, your sponsoring club can apply for the District’s Conger Memorial Scholarship. Conger Memorial Fund Scholarship Application

Other forms and applications

Exchange Student Travel Permission Form

District 5080 financial Agreement Form

2.57 Power Point Long-term Exchange 2021-2022 9-23-21 update

CSRYE promotional videos with interviews of exchange students and host families  

Rotary International Code of Policies November 2020

All forms and applications are opened and saved with FREE Adobe Acrobat Reader DC software, please get and install this FREE program if it is not now on your computer.  Click on the button to Get Adobe Reader and follow the instructions. Click on the form or application title (underlined) to download and save it.  Some of the longer forms (those with an *) are interactive and data can be typed into it and then it can be saved on your computer as you complete it.   BE SURE TO USE THE MOST CURRENT VERSION OF ADOBE READER DC.

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