Apply Long-Term Outbound Student

How Much Does it Cost?

Click on the Program Fees for the flat fee cost and payment schedule.

How Long Does it Last?

Long term exchanges are for an academic year and vary from 10 to 11 ½ months depending on the country. Students depart in the July-September period and return after the end of the academic year.

Application Process

  1. Contact your local Rotary Club (Club Locator Link) and tell them of your interest or send us an email and we’ll let you know who to contact in your area.  
  2. To apply, follow the instructions carefully to complete the forms below and submit these to your local Rotary Club by the date indicated. Local Rotary Club interviews of the student and parents occur in October. After approval from that process, students are interviewed by the District Committee in December. If selected to go on an exchange, there are remaining forms to complete along with a registration fee to be paid. Note that some items required with the submission can take additional time to obtain birth certificate, school transcript, and (if available) passport.

Long Term Exchange Forms: To start the process please create an account and complete the application via the following link.

Long Term Exchange Program YEAH Online Application:  

Guidance for Completing your Application to be a Rotary Youth
Exchange Scholar


Due October 10th

After interviews and acceptance as an Exchange Student, you will be required to complete additional forms which are Due December 10th.

Student Data for Business Cards

Due March 15th

After acceptance, your sponsoring club can apply for the District’s Conger Memorial Scholarship.

Conger Memorial Scholarship Application

Due March 1st

Interview and Acceptance

District level interviews are conducted with student and parents In December.

After the District interviews, you will be advised in writing of whether or not you have been formally accepted as an outbound Rotary Exchange Student. 

Outbound Student Responsibilities

Being chosen as a Rotary Youth Exchange Student is an honor and a privilege. Along with this honor and privilege come responsibilities.

Outbound Student Commitment Form

2.52 Outbound Student Financial Agreement

Country Assignment

In February you will be notified of your host country assignment.  The District Committee attempts to assign each student to one of their top three choices but this is not always possible.  Your exact destination within the country will not be known until April or May.  As soon as it is known you will be contacted by the D5080 Outbound Coordinator and by your host District.

Travel Arrangements

As soon as your host country is identified, you will be contacted by Rotary’s travel agent and asked to register online.  

After your exact destination is known, round trip open return date airline tickets will be purchased and the Visa application process will start.

Contact Tzell Travel Group at 800-888-5275 if you need assistance at any time directly from the travel agent.

Orientation for Outbound Students

The first weekend in May there is a two day Outbound Orientation at Camp Lutherhaven in Coeur d’Alene, Idaho.  Attendance is mandatory for students and at least one parent.  You will have the opportunity to meet the District Youth Exchange Committee members and other key people.

Academic Credit

Students who wish to receive credit for their school courses need to determine if this is possible with their local school administration before departure.

Program Rules

Students must abide by the rules established by Rotary, which can vary from country to country.   Host District rules will be provided in writing for you and your parents to sign and return.  Additionally, students must abide by the Rotary International rules which are part of the long term application.

Guide for Exchange Students

District 5080 Outbound Students Packing List


All forms and applications are opened and saved with FREE Adobe Reader software, please get and install this FREE program if it is not now on your computer.  Click on the button to Get Adobe Reader and follow the instructions. Click on the form or application title (underlined) to download and save it.  Some of the longer forms (those with an *) are interactive and data can be typed into it. Then it can be saved on your computer as you complete it.   

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